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  • Viewing and editing resources
  • Creating resources
  • Status of resources
  • More about resources

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  1. Knowledge base

Resources

Understand how resources work in the Resource Booking System.

Last updated 1 year ago

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A resource can be anything that a user can make a booking for.

For example:

  • Meeting rooms

  • Tennis courts

  • Office supplies or IT equipment

  • Corporate pass benefits for staff

  • Appointment slots for tech support

For a resource to be available for booking, it needs to be in the Resource Booking System (RBS). If the resource is not in RBS, you'll have to create it.

All admins for your agency can view, manage, and create your agency's resources.

Viewing and editing resources

To view an inventory of all the resources for your agency:

  1. On the side navigation bar, select Resources

  2. Select All resources

You'll see a table with all the resources created for your agency. From this table, you can look for and edit an individual resource.

For example, if you recently installed a projector for Meeting Room A, you can:

  1. Search for Meeting Room A

  2. Select it to view the resource

  3. On the side panel, look for built-in amenities and select Edit

  4. Add projector as a built-in amenity

By doing this, users who are searching for a resource with a projector will see Meeting Room A.

Keep your resources updated, so it's easier for users to find what they need.

Creating resources

If your agency has a new resource, you'll need to create it in RBS so that it'll be available for booking.

  1. On the side navigation bar, select Resources

  2. Select All resources

  3. Select Create resource

If you do not want the resource to be available for booking yet, set its status to Inactive at the review step.

Status of resources

Every resource has a status, which determines whether they are available for booking in RBS.

Status
Description

Active

Resource is available for booking

Inactive

Resource is currently not available for booking. To enable bookings again, you’ll have to change the status to Active.

Pending review

The availability schedule assigned to this resource was edited. Because of this, the resource is currently not available for booking. To enable bookings again, you should review the edits and change the resource status to Active.

Terminated

Resource will not be available for booking permanently. Once terminated, you cannot change the status of the resource anymore.

You can change the status of an existing resource via the status column on the All resources page. However, changing an active resource to inactive will not affect any bookings that have already been made.

You’ll also be able to set the status of a resource when you’re creating it, at the review step.

If you change the status of a resource to Inactive, you can schedule a date to activate the resource automatically.


More about resources

🗃️

Resources made up of other resources.

Resources available for booking by users of more than 1 agency.

Categories to organise your resources, so it's easier for users to find them.

Combined resources
Shared resources
Types and subtypes
Resource presets
Additional services
Availability
Booking usage
Built-in amenities
Screenshot of the RBS admin portal, showing the steps to select Resources, then All resources on the side navigation bar.
Screenshot of the RBS admin portal, showing the steps to search for a resource, then selecting a resource.
Screenshot of the RBS admin portal, showing the step to edit built-in amenities for a selected resource on the side panel.
Screenshot of the RBS admin portal, showing the steps to select Resources, then All resources on the side navigation bar. This is followed by selecting the Create resource button on the page.