Types and subtypes
Categories to organise your resources, so it's easier for users to find them.
Last updated
Categories to organise your resources, so it's easier for users to find them.
Last updated
Resources types and subtypes are used to organise resources in an agency. Each resource must be categorised under a type and a subtype.
For example, Room 10-39 might be organised under the subtype Meeting Rooms, which is in turn under the resource type Rooms.
Choosing a suitable type and subtype for your resources will make it easier for users to find them. This is important if your agency has many resources.
To make a booking, users must first select a resource type. They can also use subtypes to filter resources. If you categorise your resources wrongly, they will not be able to find the resource they need.
Currently, there are 5 resource types available in Resource Booking System (RBS):
Rooms
Office Equipment
Appointments
Corporate Vehicles
Others
However, what is available for your agency may be different.
To view the resource types that have been activated for your agency:
On the side navigation bar, select Resources
Select Resource types under the Types and subtypes section
You should contact the application admin if you want to:
activate an existing resource type for your agency
suggest new resource types
Only application admins will be able to create or edit resource types.
When creating a resource, the number of details you have to provide depends on the resource type.
If you’re creating a resource under the resource type Rooms, you'll be asked to provide more details.
For example:
capacity: how many people can the room fit?
combined resource: is this a resource that’s made up of adjoining rooms?
layouts: can the room be reconfigured into different layouts?
built-in amenities: does this room have a projector?
If you're creating a resource under the resource type Office Equipment, you will not have to provide these details.
You can create any number of resource subtypes for your agency. Each subtype should be created under a parent resource type.
In general, the more resources you have, the more resource subtypes you'll need. Try to create subtypes to organise your resources in a way that's easier for users to find.
Here are some tips:
Only group similar resources together Users would not expect to see resources that are very different (for example, speakers and meeting rooms) together in the same subtype.
Use specific and accurate names This gives users a better idea of what to expect by looking at the name of the subtype, and the resource type it is under.
Every resource is tagged to a location that users can filter by. So there's no need to create resource subtypes based on location.
To view your agency's resource subtypes:
On the side navigation bar, select Resources
Select Resource subtypes under the Types and subtypes section
From this table, you can look for and edit your agency's resource subtypes. You can also use filters to view the resource subtypes for a specific resource type.
For example, to view all the subtypes under the resource type Rooms:
Select the Filters button on the Resource subtypes page
Under the Parent resource type dropdown, select Rooms
Select Apply filters
An overview of how resources work in the Resource Booking System.
Resources made up of other resources.
Resources available for booking by users of more than 1 agency.
Resource presets
