User Help CentreReport issue

Combined resources

Resources that are made up of other resources.

A combined resource is one that's made up of 2 or more other resources.

For example, your agency may have 2 rooms next to each other that are separated by a collapsible divider. In the Resource Booking System (RBS), this can be created as 3 separate resources:

  1. Room A: room for 10 pax

  2. Room B: room for 10 pax

  3. Room C: combined room for 20 pax

Diagram showing Room A on the left, and Room B on the right. Both rooms have a capacity of 10 pax each, and are separated by a collapsible divider. Room C is shown in the middle of the divider to represent that it is a combined resource made up of Rooms A and B with a capacity of 20 pax.

The third resource, Room C, is the combined resource as it is made up of the other two resources.

When a user makes a booking for the combined resource Room C, both Rooms A and B will not be available for booking at that date and time slot.

Similarly, when a user makes a booking for Room A or Room B, the combined resource Room C will not be available for booking at the same date and time slot.

Creating combined resources

Creating a combined resource is similar to creating any other resource in RBS:

  1. On the side navigation bar, select Resources

  2. Select All resources

  3. Select Create resource

However, do note that:

  • You must create the individual resources first For example, if Room C is made up of Rooms A and B, you must create Rooms A and B as resources in RBS before creating Room C.

  • When asked if it's a combined resource, select Yes. You must also select all the resources that make up the combined resource you're creating. This is important as it prevents the double-booking of resources.

Screenshot of the RBS admin portal’s create resource flow, where the admin is asked if the resource they are creating is a combined resource.

Status of combined resources

A combined resource has its own resource status. This means when you set the status of the combined resource to Inactive, it will not be available for booking. This is true even if its individual resources are active.

Here’s an example, when combined resource Room C is made up of Rooms A and B:

Combined Room C
Room A
Room B
Is Room C available for booking?

Active

Active

Active

Yes

Inactive

Active

Active

No

However, the availability of a combined resource will also be affected by the status of its individual resources.

Room A
Room B
Is combined Room C available for booking?

Inactive

Active

No. The status of Room C will also be shown as Inactive.

Active

Inactive

No. The status of Room C will also be shown as Inactive.

More about resources

Resources

An overview of how resources work in the Resource Booking System.

Shared resources

Resources available for booking by users of more than 1 agency.

Types and subtypes

Categories to organise your resources, so it's easier for users to find them.

Resource presets

Last updated

Was this helpful?