Shared resources

Resources available for booking by users of more than 1 agency.

Each resource in RBS is owned by an agency. For example, if you're a GovTech admin and you create a resource, the owner of the resource will be GovTech.

However, when creating a resource, you can choose to share the resource with other agencies. If you share a resource with other agencies, users of that agency will be able to make bookings for the resource.

Here's an example of why you may want to share resources with other agencies:

The building you’re in is shared with other agencies If you’re in a shared location, you’ll likely want to share some or all of the resources in that location too. However, do note that resources will not be automatically shared with agencies that share the locations. You’ll have to configure that separately.

Creating shared resources

Creating a shared resource is similar to creating any other resource in RBS:

On the side navigation bar, select Resources
Select All resources
Select Create resource

For the Additional resource details step, select Yes when asked if the resource is shared with other agencies. You’ll also be asked to select all agencies you're sharing the resource with.

Shared resources or shared locations?

This table explains the differences between sharing a resource and sharing a location with other agencies.

Type of sharing	Permissions and ownership
Shared resource	Users in each agency can make bookings for the resource Admins for each agency can manage those bookings The agency that creates the resource will be the resource owner Only the agency that creates the resource can edit the resource
Shared location	Admins for each agency can create resources in the location Admins for each agency can edit the existing location, or add child locations. No single agency owns the location

Type of sharing

Permissions and ownership

Shared resource