Shared resources
Resources available for booking by users of more than 1 agency.
Each resource in RBS is owned by an agency. For example, if you're a GovTech admin and you create a resource, the owner of the resource will be GovTech.
However, when creating a resource, you can choose to share the resource with other agencies. If you share a resource with other agencies, users of that agency will be able to make bookings for the resource.
Here's an example of why you may want to share resources with other agencies:
The building you’re in is shared with other agencies If you’re in a shared location, you’ll likely want to share some or all of the resources in that location too. However, do note that resources will not be automatically shared with agencies that share the locations. You’ll have to configure that separately.
Creating shared resources
Creating a shared resource is similar to creating any other resource in RBS:
On the side navigation bar, select Resources
Select All resources
Select Create resource
For the Additional resource details
step, select Yes when asked if the resource is shared with other agencies. You’ll also be asked to select all agencies you're sharing the resource with.
Shared resources or shared locations?
This table explains the differences between sharing a resource and sharing a location with other agencies.
Type of sharing | Permissions and ownership |
---|---|
Shared resource |
|
Shared location |
|
Learn more about shared locations.
More about resources
An overview of how resources work in the Resource Booking System.
Resources made up of other resources.
Categories to organise your resources, so it's easier for users to find them.
Resource presets
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