Shared resources
Resources available for booking by users of more than 1 agency.
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Resources available for booking by users of more than 1 agency.
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Each resource in RBS is owned by an agency. For example, if you're a GovTech admin and you create a resource, the owner of the resource will be GovTech.
However, when creating a resource, you can choose to share the resource with other agencies. If you share a resource with other agencies, users of that agency will be able to make bookings for the resource.
Here's an example of why you may want to share resources with other agencies:
The building you’re in is shared with other agencies If you’re in a , you’ll likely want to share some or all of the resources in that location too. However, do note that resources will not be automatically shared with agencies that share the locations. You’ll have to configure that separately.
Creating a shared resource is similar to creating any other resource in RBS:
On the side navigation bar, select Resources
Select All resources
Select Create resource
For the Additional resource details step, select Yes when asked if the resource is shared with other agencies. You’ll also be asked to select all agencies you're sharing the resource with.
This table explains the differences between sharing a resource and sharing a location with other agencies.
Shared resource
Users in each agency can make bookings for the resource
Admins for each agency can manage those bookings
The agency that creates the resource will be the resource owner
Only the agency that creates the resource can edit the resource
Shared location
Admins for each agency can create resources in the location
Admins for each agency can edit the existing location, or add child locations.
No single agency owns the location
An overview of how resources work in the Resource Booking System.
Resources made up of other resources.
Categories to organise your resources, so it's easier for users to find them.
Resource presets
