# Booking usage

You can ask users to let you know how they'll be using the resource when they make a `Room` booking. 

For example:

* Event
* External Meeting
* Training
* Workshop

This is optional, and up to the needs of your agency.

Here are some examples of how you can use this booking usage feature:

* collect data about how your resources are being used
* screen booking requests before approval\*

*\*Only available in future releases of RBS 2.0*

If you choose to ask users to select their booking usage, you'll have to provide a list of options. When booking the resource, users will be asked to select from the list.

### Viewing and editing booking usage

To view the booking usage presets available for your agency:

1. On the side navigation bar, select **Resources** 
2. Select **Booking usage** under the Resource presets section

<figure><img src="https://1434314168-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FKh3QAdDkZRpCzNg4Hjve%2Fuploads%2FeffaCXaHn2GSYatf4vzS%2FBookingUsage-1.png?alt=media&#x26;token=30475865-2c21-403e-a35e-96b7d315cfd1" alt="Screenshot of the RBS admin portal, showing the steps to select Resources, then Booking usage under the Resource presets section. "><figcaption></figcaption></figure>

From this table, you can look for and edit your agency's booking usage presets. The edits you make will apply to all resources with the booking usage assigned.&#x20;

{% hint style="info" %}
If the booking usage `VIP meeting` is assigned to 10 resources, renaming it to `External Meeting` will change it for all 10 resources.&#x20;
{% endhint %}

#### Common presets

Currently, there are 11 common presets for booking usage:&#x20;

* Meeting (Internal)
* Meeting (External)
* Event (Internal)
* Event (External)
* Training
* Briefing
* Interview
* Workshop
* Seminar
* Recreation
* Other

These presets were created for your convenience, as they represent what’s common among many agencies.&#x20;

If the common preset applies to your agency, you can assign them to resources. If it does not apply to your agency, you do not have to use them. &#x20;

{% hint style="info" %}
You cannot edit or delete common presets. This is because they are shared among all agencies.
{% endhint %}

#### Agency presets

You can create a new booking usage preset for your agency, if it’s not on the list of common presets.&#x20;

The preset you create will only be used for your agency. However, you can only delete it if it is not assigned to any resource.

### Assigning booking usage

Booking usage presets must be assigned to resources before users can select it.

If you create the booking usage `Workshop` but it is not assigned to any resource, users will not be able to select it.

You should assign more than 1 booking usage to a resource. This will allow you to collect accurate information from your users.&#x20;

To assign a booking usage to an existing resource:&#x20;

1. On the side navigation bar, select **Resources**&#x20;
2. Select **All resources**&#x20;
3. Select a resource &#x20;
4. On the side panel, look for booking usage and select **Edit**
5. Select the booking usage you wish to assign. You can select more than 1.

<figure><img src="https://1434314168-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FKh3QAdDkZRpCzNg4Hjve%2Fuploads%2Fpw4SBTSsOZlpTngHxhbD%2FBookingUsage-2.png?alt=media&#x26;token=e4c0a132-682a-4b80-aa18-61269817b65c" alt="Screenshot of the RBS admin help portal, showing the step to edit booking usage for a selected resource on the side panel."><figcaption></figcaption></figure>

Once you assign the booking usage, users will be able to select it from the list when making a booking for the resource.  &#x20;

***

### Other resource presets

<table data-view="cards"><thead><tr><th></th><th></th></tr></thead><tbody><tr><td><a href="additional-services"><strong>Additional services</strong></a></td><td>Extra services users can request for when they make a booking.</td></tr><tr><td><a href="availability"><strong>Availability</strong></a></td><td>Schedules that determine when resources will be available for booking.</td></tr><tr><td><a href="built-in-amenities"><strong>Built-in amenities</strong></a></td><td>Features that are part of a <code>Room</code> resource, such as projector or whiteboard.</td></tr></tbody></table>